SHARE YOUR ATTENDANCE
Share with your colleagues on LinkedIn that you’re exhibiting at the upcoming PDC! Encouraging them not only to come to the PDC but provides exhibitors more of an opportunity to get their brand and messaging out. Feel free to right click and save the image above to use the Exhibitor graphic. We gave you some ideas on what to say in your LinkedIn post too in case you’re interested. Don’t forget to tag the Region in your post by using the @ symbol then typing in our page’s name (@Region VI – American Society of Safety Professionals). If its easier, you could always just copy and paste the message below in your post and it will automatically tag us!:
“Excited to share I am going to be an exhibitor at the @Region VI – American Society of Safety Professionals PDC in Virginia Beach! Anyone else in my network attending? If so, drop a comment! Looking forward to seeing everyone there. Go to region6.assp.org for complete details.”
HOTEL INFORMATION
More information to come regarding hotel accommodations
SHIPPING
Items that will be shipped must be shipped through the Convention Makers contract. Contact Erika May at 661-472-6591 or e-mail us at safety@regionsixpdc.com if you are interested.
REGISTRATION, SETUP, TIMES, SECURITY, ETC.
- Booth Assignments are now available! Once you arrive you can unload at registration or the back door as you can see on the exhibitor entrance attachment.
- Booth set-up is between 2:00 PM and 5:00 PM on Tuesday, September 17. Please check in with our conference registration desk to let us know that you have arrived and to pick up your registration packet. If you need to set-up your booth after 5:00 pm on Tuesday, please call, Exhibitor Chair, to make arrangements.
- The exhibit hall will be open Wednesday, September 18, 9:30 a.m. to 5:30 p.m. (this includes an Exhibitor Reception and Prize Raffle that will be held in the Exhibit Hall: 4:30 p.m. to 5:30 p.m.) The exhibit hall officially opens to attendees at 9:30 a.m. Wednesday morning. The exhibit hall will be unlocked, and you can access the hall as early as 7:00 a.m. Wednesday morning.
- Exhibitor Booth take down can begin after 5:30 p.m. (Wednesday, September 18) immediately following the Exhibitor Reception and Raffle or the next day (Thursday, September 14) 7:00 a.m. – 10:00 a.m. Convention Makers will be arriving at 10:45 a.m. to start disassembling the booths.
- High value items are still recommended to be secured before you leave the Exhibit Hall for the day. ASSP cannot guarantee that there will be no property loss but we make every attempt to prevent it.
EXHIBITIOR BINGO
We are promoting an Exhibitor BINGO game once again this year to promote traffic to your booths. During the opening session it is going to be emphasized that you are technical experts and not “salespeople” and that the attendees should discuss their needs with you. All attendees will be provided with an exhibitor bingo card and will be encouraged to visit all exhibitors to obtain a stamp. Markers will be provided, so please talk with attendees when they visit and mark their bingo cards.
Please fill out the raffle prize information card provided to you before the opening session of the conference on Wednesday, September 18. All prizes will be announced and raffled off during the Exhibitor Reception and Raffle from (4:30 p.m. – 5:30 p.m.).
The winners will be chosen from the exhibitor bingo cards they turned in to registration or from business cards you have collected at the event. (Deadline submittal: Wednesday at 3:30 p.m.). The winners will be directed to your booth to claim their prize.
ASSP Region VI PDC Cancellation Policy (or, what if we get hit by “Hurricane X?”):
Atlantic Hurricane Season; Emergency Preparedness: One question we’re often asked is, “We’re in the middle of hurricane season; what happens if a hurricane hits during the conference?” At last check, all is quiet in the Atlantic Ocean. …but just in case, below is a reminder of the cancellation policy for the PDC (you may recall seeing this when you registered). Thankfully, in our 37-year history, we’ve only had one situation where we have had to cancel the PDC because of weather concerns. Safe travels!
ASSP REGION VI PDC CANCELLATION POLICY
Refund policy for exhibitors who must cancel is: Prior to July 1, 2024, registration fee or deposit refunded minus $150.00 service charge. On or after July 1, 2024, there will be no refunds provided. If you must cancel, refunds will be granted to requests received in writing to:
Region VI ASSP PDC,
Attn: Ali LePock,
P.O. Box 65012
Virginia Beach, VA 23467
or email to:
arvp-finance@region6.assp.org, which are postmarked or emailed by midnight on June 30, 2024. Sorry we cannot accept cancellations over the phone. We do not cancel the conference for weather or any other reason unless the City of Virginia Beach closes the hotel.